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Denmark - Renting Property
Civil registration system
All people moving to Denmark are required to register with the Civil Registration System if they are to stay more than 3 months, which applies differently for EU, Nordic and Swiss citizens. Upon registering with the Civil Registration System you will be issued a CPR number which gives access to a range of services in Denmark. You must register within 5 days of your arrival. Some diplomats or expats may not need to register.
Contact the International Citizen Service if you need assistance with the following:
- Issuing a CPR number
- Registering your postal address in the National Register
- Assigning a doctor
- General information on how to fill in the tax form
- General guidance on the Certificate of Registration for EU citizens
All people moving to Denmark must register with the National Register in their municipality within 5 days after they move in. Every person in the household must be registered. Some immigrants or expats may not need to register.
Leasing a property
Most expats are not allowed to buy property in Denmark. In order to lease a property, you need a CPR number and to register with the National Register prior to, or just after, moving in. There may be exceptions to this rule.
There is a residence requirement for all properties (except vacation houses) in which there have been one or more persons previously registered as residents. This system is to ensure that there will always be someone registered at the address.
To register at a property in Denmark, you must be a resident of Denmark by having a CPR number and being registered at the National Register. In Denmark, you can only be registered as a resident with one property at a time. There are very few properties that don’t need a resident requirement. They are typically newly built properties, with no previous residents registered, or properties in the few Danish municipalities that don’t have residence requirements.
Once a tenant has registered at such a property, all tenants thereafter need to register as well. Therefore, these types of properties are only leased out to people who are exempt from the mandatory property registration requirement. Two common examples of those who are exempt are diplomats and those who are already registered for a different property. Properties in municipalities which do not have residence requirements do allow individuals to move in and register if necessary.
Many properties are managed by Housing Denmark. This means that all contact between the tenant and the landlord goes through Housing Denmark Services. This allows both the tenant and landlord to call in with various requests in case of emergency. Some tenant requests may have to be approved by the landlord, which will take a little longer to process. The deposit is held by Housing Denmark throughout the tenancy and the rent is likewise administered through the Accounts Department.
Managed leases come with extra services such as a free move-in and move-out report to ensure the rights and duties of both the tenant and the landlord. Also, in managed leases, minor repairs that fall under the landlord’s responsibility will be initiated automatically. However, more extensive repairs will require the landlord’s approval. It is believed that this service protects and ensures the rights of both the tenant and the landlord.
In accordance with the Danish Rent Act, it’s your right to have a tenancy agreement stating the conditions agreed by you and your landlord. Among other things, the tenancy agreement must state how much notice you have to give when terminating the lease. Furthermore, it must state in what condition the apartment must be when handed back to the landlord. When renting a property through Housing Denmark, an accurate tenancy agreement is provided to ensure the rights of all parties. Housing Denmark provides an English agreement upon request.
Deposit and lease premium
You should expect to pay a deposit or lease premium before the first month's rent. The size of the deposit or premium is decided by the landlord. Normally, the deposit will be equivalent to 3 months’ rent and you will have to pay the first month’s rent up front. The landlord can use the deposit or premium to cover the cost of damages to the apartment upon termination of the lease. However, if you leave the apartment in the same condition as you found it, the landlord must refund the full deposit when you vacate the apartment.
If the property is managed by Housing Denmark, they hold the deposit for the entire lease period. In other cases the landlord will hold the deposit. Depending on the condition upon move out, the landlord must return the deposit within 6 weeks after the tenants leave, though if ot needs to be refurbished, under the responsibilities of the tenant, the landlord may use the deposit to cover his costs and may therefore hold the deposit for a longer time.
The rent that is stated on the website of Housing Denmark is the actual rent. Consumption costs for water, heat, electricity and sometimes TV and internet are in addition to the monthly rent. Their housing agents can give the approximate monthly consumption costs per specific property.
The tenancy agreement will state the maximum number of tenants that can occupy an apartment. If there is more than one tenant per room, the landlord can turn down the offer. Furthermore, more than 2 people per room are not allowed due to the restrictions of Danish law.
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